Staff Accountant I & II (Intern)

Staff Accountant I & II (Intern)

    Position Title:                                              Staff Accountant I & II (Intern)

    Department:                                                Organizational Finance Development

    Employment Term:                                    1 Year + (min. 10 hours - max. 20 hours weekly)

    Reports to:                                                   Assistant Program Director(s) & Finance Manager

    Salary:                                                          *Unpaid Internship / Volunteer*

The Staff Accountant is responsible for carrying out general accounting duties efficiently and accurately, and for contributing to overall effectiveness of the finance department at FDSF. 

Responsibilities:

Daily/Weekly

• Review vendor invoices for accuracy and submit through Mineral Tree to appropriate managers for approval and coding

• Review invoice coding to ensure accuracy with current chart of accounts, departments, and projects

• Manage vendor packet and process, including submission, entry and filing of 1099 and W-9 forms, vendor insurance documents, waivers and related paperwork

• Fulfill requests for credit applications

• Research and follow-up on questionable invoices as appropriate

• Ensure the bi-weekly processing of payments

• Maintain accounts payable files in compliance with audit requirements and office standards

• Reconcile and process employee and office travel reimbursements

• Process lock box deposits into CRM system

Monthly/Quarterly

• Process scheduled tax payments as directed by the Controller and/or CFO

• Reconciliation of employee credit card statements and follow up on all delinquent statements

• Working closely with the Controller, ensure accuracy and timeliness of accounts payable and the general efficiency and effectiveness of the accounting department

• Train other staff members on processing invoices as part of the on-boarding process

• Record reproduction (copier) equipment allocation monthly

• Manage and reconcile accounts payable aged reports with the general ledger

• Record and process monthly re-class journal entries

• Reconcile specific balance sheet accounts monthly

• Manage monthly A/P aged reports

• Process corporate credit card payments

• Process monthly recurring payments

Annual

• Generate annual 1099 and 1096 filing with the Internal Revenue Service

• Assist with annual audits (Financial & Workers Comp), as well as unscheduled/unexpected audits

• Complete miscellaneous administrative tasks and other duties as appropriate and assigned

Preferred Qualification and Skills:

• Positive attitude, vibrant, energetic, willingness to bring new ideas and work in a fast-paced environment. 

• Interest and background in financial management 

• Must be willing to work independently and confident in speaking with new people from diverse backgrounds.

• Detail-oriented with strong organizational, communication, and time-management skills.

• Resourcefulness, creativity, and problem-solving skillset

• Considerable knowledge of the methods and techniques of budget preparation and of methods of expense control.

• Demonstrate use of computer applications such as Microsoft Word, Excel, PowerPoint, Microsoft Teams, and Outlook and financial management software

• Must be comfortable with deadlines and have a reliable working computer or laptop.

• Ability to compose and edit correspondence, reports, and summaries.

• Ability to maintain confidentiality and exercise discretion.

Requirements: 

• Attend mandatory orientation and training.

• Able to participate in team meetings: Teamwork and collaboration will be necessary for success in this role. 

• Some flexibility with nights and weekends especially for urgent tasks and deadlines.

Working Environment: 

This internship opportunity is 100% virtual. Volunteers will utilize Microsoft Teams and Outlook to communicate with their team.

*Although this is advertised as an unpaid volunteer/internship opportunity, students can use this opportunity to receive credits for their courses or Capstone programs. Stipends can/will be provided to students based on program funds. 

Additional Information: 

Website: www.fdsf.org 

Instagram: @fdsfinc